Executive Assistant - Jacksonville, Florida (On-Site)

Make a +Difference at Kraton!

At Kraton, we make a Positive Difference, and we are looking for individuals who are also looking to make a difference in their jobs, for our customers and to the world.  We are looking to hire a key member of our team at our Jacksonville, Florida location. 

The primary purpose of this role is to provide executive level administrative support local Human Resource and Operations Executives and their respective teams while performing additional essential supportive functions.

Key Responsibilities

The key responsibilities for this position include but are not limited to the following:

• Coordinate and arrange large/complex meetings (on/offsite), conferences, complex travel arrangements (domestic/international), and processing VISA and Passport applications.
• Maintain multiple executive calendars; prepare meeting agenda, design and proofread general correspondence including memos, charts, tables and graphs.
• Answer non-routine correspondence and assemble highly confidential and sensitive information regularly.
• Prepare, reconcile and process invoices via SAP and expense reports via Concur regularly.
• Assist with office facilities management.
• Handle matters expeditiously, proactively, and with follow-through on projects to successful completion often with deadline pressures.
• Collaborate and coordinate with the other administrative team members and the back-up support for other admins, including receptionist, at times.

Required Skills

• Minimum 8 years of progressive administrative experience; minimum 3 years Executive level support.
• Excellent written and verbal communication skills with the ability to interact and    present information to individuals across multiple levels of the organization.
• Strong interpersonal skills with the ability to work well in a global team environment.
• Proficiency in MS Office, Outlook, Word, Excel, PowerPoint, SAP, Success Factors, SharePoint, Concur.
• Ability to multitask high demand assignments efficiently and effectively in fast-paced environment.
• Demonstrated poise, tact, diplomacy and professionalism by maintaining a high degree of ethics, integrity and confidentiality.

Education, Certifications & Licenses

Bachelor’s degree preferred.

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The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification.  Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

Kraton’s internal talent acquisition team manages our recruiting efforts and from time to time works with pre-selected/pre-approved external staffing agencies. We do NOT accept unsolicited resumes or candidate referrals from recruiters and/or agencies who are not pre-selected/pre-approved.

Kraton is proud to be an Equal Opportunity Employer.